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Minute Taking

Skills on How to Note Take and Produce Minutes

Most people struggle to note take and yet to be able to produce accurate meeting minutes, minute takers need to be skilled at note taking.

This is a pragmatic course delivered by a minute taker who has over 20 years experience notetaking at both formal and informal meetings. This course will give attendees tools and techniques to work assertively with the Chair person to enable a smoothly run meeting.

The day contains plenty of note taking practise and practise in producing different styles of minutes. How to layout minutes in an easy to record format will be covered.

This course will be tailored to your organisation’s agenda template and minutes template.

The course works well with a minimum of two attendees and a maximum of twelve attendees, however do get in touch if you have larger numbers.

Who should attend:

Anyone who needs to note take and produce minutes of meetings.

By the end of the course participants will be able to:

  • Ÿ  State the responsibilities of the minute taker
  • Ÿ  Identify the appropriate position to sit in a room to take minutes effectively
  • Ÿ  Work with the Chair to help you take effective notes
  • Ÿ  Be selective in recording information and note taking
  • Ÿ  Identify how to interject for clarity
  • Ÿ  Use a format to ensure key information is recorded on the minutes template
  • Ÿ  Lay out information in a style suited to you
  • Ÿ  Write the action points from the meeting notes

Specific course content:

Introductions and Icebreaker

  • Identify what each participant finds difficult about notetaking and writing minutes.
  • Ensure their concerns are addressed during the course of the day.

The Roles in a Meeting

  • Discussion and Debrief

The Meeting Cycle

  • Activity
  • Discussion and Implications for the Minute Taker

Film Scenario 1 – The Poor Meeting

  • Discussion and Debrief
  • Options for the Minute Taker

Film Scenario 2 – The Assertive Minute Taker

  • Discussion and Debrief
  • Case studies

The agenda

  • What should be included in the agenda
  • Classifying Information
  • Using an objectives based agenda

Writing Minutes

  • Style of minutes (verbatim, summary and action)
  • Formatting the minutes
  • Minutes template

Note Taking Practise

  • What is note taking
  • Notes taking  – linear
  • Note Taking skills

Film Scenario 3 – Note Taking Skills Practise

  • Practise in how to note take
  • Production of action Minutes
  • Discussion and debrief

Notes Taking Practise

  • Listening skills
  • Notetaking style – skeletal, being more selective

Film Scenario 4 – Note Taking Practise

  • Practise in how to note take
  • Production of action Minutes
  • Discussion and debrief

Note Taking

  • Speed writing tips
  • Note style – mind mapping

Film Scenario 5 – Note Taking Practise

  • Practise in how to note take
  • Production of action Minutes
  • Discussion and debrief

Expanding the role

  • Writing a meetings brief
  • Link to preparing for a meeting

Film Scenario 6 – Drawing up an agenda/Note Taking Practise

  • Practise in how to note take
  • Production of action Minutes
  • Discussion and debrief

Summary

  • Attendees to draw up the summary using notetaking skills from the course
  • Action Planning and Evaluations

Trainer Style

The day is a mixture of trainer input, discussion in small and main groups and exercises to practice the skills learned.  The day should appeal to all learning styles.

note take 1

The note taking practise will use video scenarios from the modern and real to life trainers resource ‘Minute Taking Skills’ by Development Films. During the course attendees will experience an improvement in their note taking skills and ability to produce accurate minutes.

If you have just two individuals, it can be more cost and time efficient for us to tailor an i-ncompany event for you.

In-company clients  who have benefited from this course include:

  • Open University
  • Dominos Pizza
  • BICS – British Institute of Cleaning Science
  • Lundbeck UK
  • NHS Connecting for Health Southern Cluster
  • Connexions
  • Grundon Waste Management
  • Agility Logistics
  • Europol
  • South Western Civil Service
  • Learning & Skills Council
  • Phoenix Software
  • MCL Software
  • GMPTE
  • Care Principles
  • ECMK
  • Kettering General Hospital
  • Datrix Training
  • Surbiton Hospital
  • University of Nottingham
  • CEH – Centre for Ecology and Hydration
  • Voluntary Action Oldham

In-company events are tailored to your agenda template and your minutes template, enabling the notetaking practise to be pragmatic. This speeds up the transfer of learning and builds attendees’ knowledge in how to note take, techniques in notetaking and production of timely and accurate minutes.


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